Commercial Lease CheckYour common area maintenance bill, set beside your lease.by Vantage Meridian Group

CAM bill check

For

Sample Bistro LLC, Suite 4, Sample Plaza Shopping Center

Bill compared

2025 CAM reconciliation from Sample Property Management, dated March 15, 2026

Compared with

Your lease dated June 1, 2021: Sections 3.1, 6.1 to 6.6 and 18.1

Check date

March 26, 2026

Prepared by

Vantage Meridian Group

Summary

We compared 7 items on the statement with the words in your lease: 6 charges and your share.

• 3 charges are listed in the lease's included costs (Section 6.2).
• 1 of them, parking lot repair and sweeping, is unclear: ask the landlord for the invoice (see What we could not check).
• 2 charges are listed in the lease's excluded costs (Section 6.3): roof replacement, $1,950.00, and legal fees in the landlord's dispute with another tenant, $640.00.
• The management fee, $480.00, is over the Section 6.4 cap by $263.60.
• Your share, 8.57%, matches Section 3.1.

Section 6.5(e) of your lease reads:

"If Tenant does not give notice under Section 6.5(c) within the sixty (60) day period, the Annual Statement for that year is final and binding on Tenant."

Charge by charge

What the results mean:

• Matches the lease text The statement's words or figures for the charge are the words or figures in the lease section quoted beside it.
• Differs from the lease text The statement's words for the charge are in a list of costs the quoted lease section excludes, or the arithmetic that section sets out gives a different figure from the statement. The difference is in question.
• Unclear: ask the landlord for the invoice The words on the statement and in the lease leave it open. Row 2 has this mark.

Where each figure came from

• Billed amounts, rows 1 to 6: the "Your share" column of the statement, lines 1 to 6.
• Rows 1 and 5: the statement's words for lines 1 and 5 are the same words Section 6.2(a) and 6.2(b) list.
• Row 2: the statement's words for line 2 are the words Section 6.2(a) lists. Section 6.3(c) also lists "replacement of the parking lot surface" among the costs it excludes, and the statement does not say whether any of the work was a replacement. Row 2 is not counted in the amount in question.
• Row 3: statement line 3 reads "Roof replacement". Section 6.3(c) lists roof replacement among the capital replacements it excludes.
• Row 4: statement line 4 reads "Legal fees, landlord's dispute with another tenant (Suite 9)". Section 6.3(f) lists legal fees in the landlord's disputes with other tenants among the costs it excludes. Your space is Suite 4.
• Row 6: statement line 6 figures the fee as 6% of lines 1 to 5 ($8,000.00), which is $480.00. Section 6.4 says the fee "shall not exceed four percent (4%)" of the charges "listed in Section 6.2 and not excluded by Section 6.3". On the statement, the lines listed in Section 6.2 are lines 1, 2 and 5. This counts all of line 2, which is unclear (row 2):

  The charges the 6.4 cap applies to

  Line 1, landscaping		$2,140.00
  Line 2, parking lot	+plus	$1,860.00
  Line 5, common area utilities	+plus	$1,410.00
  Charges under the cap	=equals	$5,410.00

  4% of $5,410.00 is $216.40:

  The fee over the cap

  Fee billed, line 6		$480.00
  Cap, 4% of $5,410.00	-minus	$216.40
  Over the 6.4 cap	=equals	$263.60

• Row 7: Section 3.1 sets your share as 2,400 square feet divided by 28,000 square feet. That is 8.5714%, about 8.57%. The statement uses the same 2,400 and 28,000. We multiplied each center total on the statement by 2,400 / 28,000, and each result is the same as the statement's figure, to the cent. Lines 1 to 5 add to the subtotal shown, and the subtotal plus line 6 is the total shown. If you multiply by the rounded 8.57% instead, each line comes out slightly lower. The statement uses the exact fraction, which is how Section 3.1 states your share.
• Amount in question:

  Rows 3, 4 and 6

  Row 3, roof replacement		$1,950.00
  Row 4, legal fees	+plus	$640.00
  Row 6, fee over the cap	+plus	$263.60
  Amount in question	=equals	$2,853.60

The balance on the statement

The statement shows a balance due (statement, bottom table):

The payment date in Section 6.5(b). Section 6.5(b) of your lease reads, in part:

"Tenant shall pay any balance shown as due within thirty (30) days after the date of the Annual Statement. A request under Section 6.5(c) does not delay that payment."

March 15, 2026 plus 30 days = April 14, 2026.

Please check this count yourself. Whether and how to pay is your decision.

What your lease says about notices

Section 18.1 of your lease reads:

"Every notice under this Lease must be in writing and sent to the other party's address for notices in the Basic Lease Information, by hand delivery, by mail with return receipt requested, or by a national overnight courier. A notice is given on the day it is delivered, or on the day delivery is refused."

One more lease term

Section 6.6 of your lease reads, in part:

"The inspection may be made only by Tenant's own employees or by an accountant who is not paid based on the amount recovered."

The request template is free for anyone on our site.

What we could not check

• We did not see the landlord's invoices, contracts or other records. Each result above rests only on the words on the statement and the words in your lease.
• Line 2 is listed in 6.2(a) by its words on the statement. Section 6.3(c) also lists "replacement of the parking lot surface" among the costs it excludes. The statement does not say whether any of the work was a replacement. The invoice would show it.
• If you have a side letter or any other document that changes your lease, and we did not see it, a result could change.