Request template

Free for anyone. Copy the text below.

This is a general form, the same for everyone. Anyone may use it free. This form is not a substitute for the advice of an attorney. VMG does not fill it in, choose what goes in it, or say whether it suits your lease. Some leases say a statement becomes final unless you object in writing by a deadline. Read your lease's clause on this. You decide what to send.

[Your business name]
[Your street address]
[Your city, state and ZIP code]

[Date]

[Landlord's name]
[Landlord's address]

Re: Request for supporting documents
Premises: [your suite or unit, and the property name]
Lease dated: [the date of your lease]
Statement: [year] common area maintenance statement dated [the statement date]

Dear [landlord's name]:

Thank you for the [year] common area maintenance statement dated [the statement date].

Please send me copies of the documents that support it: the invoices, contracts and calculations behind each charge, the calculation of any management or administrative fee, and the calculation of the share billed to me, with the square footage used.

Please send the copies to the address above.

Thank you,

[Your name]
[Your title], [Your business name]